Notice of the 6th AGM of the Council for the Humanities, Arts and Social Sciences.

4:45pm Tuesday, 27 October 2009
National Library of Australia
Parkes Place, Canberra

Notice of the AGM

The Council for the Humanities, Arts and Social Sciences formally give notice that the CHASS AGM will be held at 4:45pm on Tuesday 27th of October 2009 at The National Library of Australia, Parkes Place, Parkes, Canberra.

All Members are invited to attend the AGM. Participants are asked to arrive at 4:15pm to complete registration.

Agenda

1. Confirmation of members attending the AGM
2. Apologies
3. Minutes from the previous meeting
4. Consideration of changes to governance provisions in the Constitution resulting in adoption of a new constitution: The meeting will consider a motion to adopt a special resolution that:
   THAT, with immediate effect, the document submitted to the meeting, and for the purpose of identification signed by the person presiding as the chair of the meeting, is adopted as the Constitution of CHASS, in substitution for the present constitution of CHASS (which is repealed).
5. President's report
6. Statements of accounts, Auditor's Report
7. Election of the 2009-2010 Board
8. Appointment of Public Officer
9. Appointment of auditors
10. Any other business
11. Date of the next AGM

Download proposed Constitution     [PDF file size: 2MB]

Voting rights, registrations and proxies

Each financial Member Organisation may appoint one delegate with full voting rights to represent it at the AGM, by means of giving notice to the Secretary before the commencement of the meeting in respect of which appointment is made. To nominate a voting delegate, complete the Form of appointment of delegate The form must be signed by an authorized and identified signatory of the Member Organization, i.e. your primary contact person.

If your organization is unable to nominate one of its own people to represent it at the AGM, you are entitled to appoint another member organization or CHASS Board Secretary Stuart Hamilton as your proxy. You can do this be giving notice to the Secretary no later than 24 hours before the time of the meeting, using the Form of appointment of proxy

Nominations for Board of CHASS

Nominations for Board positions must be made in writing by completing the Form of nomination of a candidate for the election to the Board of CHASS. This form must be signed by the primary contact person of a Member Organisation of CHASS and accompanied by the written consent of the candidate. All nominations, including a 300 word Bio and Statement of Skills and Qualifications from the nominee, must be delivered to the CHASS office by COB on Tuesday the 20th of October.

A list of the Nominees for the Board will be published on the CHASS website on the 21st of October 2009 and sent to you in a Members' Bulletin.

Under the current constitution all committee positions are declared vacant and current committee members must re-nominate to stand for reelection at the AGM.

Please note that the nomination form covers nomination under the current constitution for a one year term, however if the changes are accepted by the meeting the term will be for up to three years under the revised constitution.

Nominations must be delivered to the CHASS office by COB on Tuesday 20th October 2009.

Statement of Accounts and Auditor's Report

The annual return for 2008-2009 is available on the Auditor's Report page.

Further information on the recommended changes to the constitution will be sent to Member Organisations separately, and will be published on the CHASS website.

Stuart Hamilton
Secretary

Forms for download:

• Form of appointment of delegate
• Form of appointment of proxy
• Nomination for Board form

 

For more information, please contact

Helen O'Neil
Executive Director
Phone: (02) 6201 2740
Email: director [at] chass.org.au

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